Today is October 20, 2014
 

Board Officer Duties

Revised: October, 2008

Election of Officers:

  1. The Officers shall be elected at the Chapter’s Annual Meeting by a majority of those voting.
  2. The term of office shall be two (2) years.
  3. If there are fewer than two (2) nominees for any office at the time of the election, oral nominations for such office may be made from the floor of the Annual Meeting.
  4. The Officers shall establish guidelines for elections.
  5. The three electoral Officer positions are President, Vice President and Secretary/Treasurer.


Vacancies:

  1. In the event of the absence or temporary disability of the President, the Vice President shall perform the duties of the President.  If the President resigns, dies or becomes totally incapacitated, he/she shall be succeeded by the Vice President.
  2. In the event of the absence or temporary disability of the Vice President, the Secretary shall perform the duties of the Vice President.  If the Vice President resigns, dies or becomes totally incapacitated, he/she shall be succeeded by the Secretary, who shall become Vice President/Secretary for the remainder of the term of office.
  3. In the event of the absence or temporary disability of the Secretary, the Vice President shall perform the duties of the Secretary.  If the Secretary resigns, dies or becomes totally incapacitated, he/she shall be succeeded by the Vice President, who shall become Vice President/Secretary for the remainder of the term of office.
  4. If any of the above situations occur within the first six months of the two-year term, the remaining two Officers move to the President and Vice President positions respectfully.  A new election will then be held to elect a Secretary/Treasurer. 


President Duties:

The President of the Chapter shall serve as the Chairperson of the Board Officers and shall have the following powers and duties: 

  1. To preside at all meetings of the Chapter and of the Board Officers.
  2. Select and Chair Officer and Sponsor Committees.
  3. To appoint such committees and their chairpersons as may be deemed necessary.
  4. To serve as the chief spokesperson for the Chapter on all issues.  He/she shall keep the Officers advised of such statements.
  5. To represent the Chapter among PGA Members and Apprentices, the golfing public and other organizations.
  6. To sign contracts and other obligations of the Chapter within the guidelines of policy adopted by the Officers.
  7. Such other powers and duties as may be prescribed by law, the Officers or the Constitution, Bylaws or Regulations of the Carolinas PGA.


Vice President Duties:

The Vice President is primarily responsible for the educational affairs of the Chapter.  He/she shall have the following powers and duties: 

  1. To organize workshops and seminars for the benefit of the members.  To recommend topics and sites for Chapter educational programs.  To coordinate the Chapter educational program within the Section’s educational program.
  2. Select and Chair Awards & Honors and Education Committees.
  3. To preside over meetings and represent the Chapter among PGA Members and Apprentices, the golfing public and other organizations in the absence of the President.
  4. Captain the Honors Cup Team.  Work with the Tournament Director on all details for the event.
  5. Assist Secretary in maintaining meeting dates and educational opportunities on the Chapter website.
  6. Such other powers and duties as may be prescribed by law, the Officers or the Constitution, Bylaws or Regulations of the Carolinas PGA.


Secretary/Treasurer Duties:

The Secretary/Treasurer is primarily responsible for the membership and financial matters of the Chapter.  He/she shall have the following powers and duties:

  1. To cause the minutes of all meetings of the Chapter and cause the call for such meetings to be made.
  2. To cause a roll of members to be maintained.
  3. Maintain all records and documents of the Chapter for the past and future matters (ie. 501-C6 documents).
  4. To work with the Section on the formulation of budget projections and financial reports for the Chapter. 
  5. Responsible for maintaining correct and up to date information on the Chapter website. 
  6. Work with Tournament Director and Carolinas PGA Section Headquarters to verify player eligibility for tournament participation.
  7. Such other powers and duties as may be prescribed by law, the Officers or the Constitution, Bylaws or Regulations of the Carolinas PGA.


Tournament Director:

The Tournament Director is responsible to the Chapter for overseeing the entire tournament program.  This position is appointed by the Board Officers.  Specific duties include the following:

  1. Select and Chair Tournament Committee.
  2. Develop tournament schedule and schedule events.
  3. Coordinate tournament correspondence with host clubs, sponsors, volunteers, staff and other related parties.
  4. Develop tournament checklist for each event.
  5. Develop and coordinate tournament staff responsibilities and schedules.
  6. Reconcile individual tournament financial reports and submit reports to the Secretary/Treasurer and Carolinas PGA Section Controller.
  7. Coordinate preparation of all tournament information including contestant information.
  8. Assist Secretary in maintaining correct tournament information on the Chapter website.
  9. Coordinate media information and relations.
  10. Provide Rules of Golf and tournament administration assistance.
  11. Coordinate the purchase of tournament supplies.
  12. Check professional’s eligibility for all tournaments with Carolinas PGA Section Headquarters.
  13. Maintain files.
  14. Develop tournament results and send out after each event to Officers, Chapter members, the Carolinas PGA Section Controller, and post on the website.
  15. Maintain Player of the Year points.
  16. Prepare year end tournament summary.